Microsoft Dynamics -Document Imaging & Archiving

The overall impact of processing, handling and storing paper documents in the workplace is astounding from a financial, environmental and resource perspective. Not only can the inefficiencies inherent in paper based systems be frustrating and challenging to deal with, but the improper storage or loss of these documents can cripple or devastate a business. The following statistics show the impact of using paper and why companies are implementing document management software solutions with increasing regularity:

90% of critical business information exists only on paper
90% of documents that are consulted daily are handled without any appropriate document management
70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood
Professionals spend 50 percent of their time searching for information, and take 18 minutes to locate each document on average
$14,000 worth of productivity is lost per worker per year due to their inability to find the data they require to do their job
90% of typical office tasks still revolve around the gathering and distribution of paper documents
15% of all papers are lost, 30% of our time is used trying to find these lost documents
Companies on average spend $25,000 to fill a typical four-drawer file cabinet, $2,000 to maintain it annually
Over its life-span, a single sheet of paper ends up costing an average of $30
US companies spend approximately $20 on labor costs in order to file a document, $120 on the labor required to find a misfiled document and $220 to reproduce a lost document
For companies that manage their own files, employees spend between 20-40% of their time searching for documents manually

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Integrates with Microsoft Dynamics

Based entirely on Microsoft software technology you can easily integrate with Microsoft Office and Microsoft Dynamics applications to provide an enterprise-wide application framework.

Fuels your business productivity

You can seamlessly interface your business and financial applications with imaged documents and reports. That makes it easy to view your business and financial software at the same time you are viewing documents and reports. This dramatically increases productivity and accuracy while at the same time lowers cost and errors.

And directly from your desktop...

You can get important documents to the authorizers’ desktops without having to mail, fax, or copy and manually moving documents.

Doc-Link™

Electronically “rubber stamp” approvals and email or fax documents requiring resolution directly from the desktop.

You can also drill down from Dynamics screens to view documents like invoices, purchase orders & checks